Documentation & Registers

Bespoke Documentation and Compliance Registers Built for Your Business


From LOTO procedures to statutory inspection trackers and SOP templates, we create tailored systems that make compliance practical, measurable, and sustainable.

Paperwork doesn’t keep people safe — the right systems do. At Merlin Safety & Compliance, we specialise in creating bespoke documentation and live registers that give you clarity, accountability, and confidence that compliance is under control.

Whether you need isolation procedures for maintenance, inspection trackers for statutory checks, or standard operating procedures for high-risk tasks, we build documents and registers that are tailored to your site — not generic downloads.

Why Documentation & Registers Matter

  • Stay Organised

    Avoid missing inspections, overdue training, or lost records with centralised registers and trackers.

  • Simplify Compliance

    Replace scattered documents with clear, easy-to-use systems designed for your business.

  • Prove Compliance

    Demonstrate to regulators, insurers, and auditors that you have live systems in place — not just templates on a shelf.

What We Deliver (Types of Documentation & Registers)

Our documentation and register services include:

  • LOTO (Lockout/Tagout) Procedures & Registers – Isolation points identified, procedures written, and compliance tracked.


  • Statutory Inspection Matrices – Centralised trackers for LOLER, LEV, fire, PAT, emergency lighting, and more.


  • Equipment Registers – Ladders, harnesses, MEWPs, extinguishers, and other safety-critical assets.


  • SOPs (Standard Operating Procedures – Clear step-by-step instructions for high-risk or routine tasks.


  • Contractor Compliance Packs – Pre-qualification forms, onboarding documentation, and induction packs.


  • Training Logs & Competency Records – Track workforce training, refresher dates, and qualifications.

We believe documentation should be a tool, not a burden. That’s why we design registers and templates to be practical, auditable, and easy to maintain:

Our Approach

Consultation & Site Review

We identify what documentation and registers you already have, and where the gaps are.

Design & Development

We build tailored templates and registers that align with your operations, regulatory requirements, and internal systems (SharePoint, spreadsheets, etc.).

Implementation Support

We don’t just hand over documents. We guide your team through setup, explain how to use them, and ensure responsibilities are clear.

Integration & Visibility

Registers can be designed for digital use — with reminders, updates, and dashboards — to give you visibility across your compliance obligations.

Ongoing Review & Update

Compliance requirements change. We provide scheduled reviews to update your documents and registers, keeping them aligned with new standards and site changes.

All documentation is produced in line with HSE requirements and ISO 9001/45001 standards, and supported by NEBOSH-qualified professionals. Our approach ensures your systems are audit-ready and stand up to external scrutiny.

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